Main Function:

Performs a variety of office support and/or secretarial duties, such as composing and word processing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, performing data entry, and establishing and maintaining.

Responsibility:

1. Receiving the customers, clients, visitors in a polite and pleasant way with a good smile and assist them.

2. Answering the phone calls made, and redirecting them to the concerned people effectively.

3. Receiving postal, courier packages addressed to the employees of Hi-M Solutek and sending them to the addressed person correctly.

4. Replying to emails inquiry of clients.

5. Maintain cleanliness of office and responsible in buying office pantry supplies & stationaries supply.

6. Must always be updated to Oman Labor laws and update the HR Manager in Hi-M Dubai Branch

7. Maintain the master database of Oman employees. (Name/Employee no./Contract & visa details)

8. Prepare, update and maintain the database of employment agreements.

9. Updating and reminding Employees Contract expiry and visa expiry to HR. (Renew or Cancel)

10. Responsible in Initial registration of clients in Hi-M Solutek and to execute and give to PRO the Job order request (like contract & visa processing or opening new license etc.)

11. Maintain the attendance and leave records of Oman employees.

12. Monitor Overtime of Oman employees.

13. Maintaining and updating the Petty Cash Report - Expenses Summary of Accounts of Oman Branch

14. Responsible in doing Quotation and Invoice and to coordinate with the Planning Manager and Branch Manager

15. GSFS entry (Service reports from service Technicians)

16. Assist and support the branch manager

Job Requirements:

• Strong Interpersonal Skills;
• At least 2 years of management experience in HR cum admin;
• Be able to communicate well with visitors, staff, and suppliers;
• Must be self-motivated with ability to multi-task and manage time well;
• Computer Literate;
• Exceptional problem solving and analytical skills;
• Highly computer literate and knowledgeable in HR software;
• Must be well versed with Employment Act;
• MIN Bachelor’s Degree in HR field;
• Have good skills in inter-personal able to communicate with all levels;
• Knowledge in administrative activities and internal control policy and procedure;
• Present a personable and professional manner;
• Graduate with least 2 year of experience that is directly related to the duties and responsibilities specified.

Competencies Required:

Achieving Goals: Determines best method to achieve goals and maintains flexibility ensure effective delivery of work.

Problem Solving:Resolves both problems that occur on a regular basis and more complex infrequent problems

Flexibility:Introduces and promotes the need for change and implements new approaches, to improve processes and services

Partnering: Uses internal/external networks and relationships to identify and develop opportunities which may be of relevance to Clairvoyant department.

Accountability: Demands high performance and monitor the same against clear standards or deadlines, providing appropriate feedback when it required.

Team Working: Builds teamwork, works collaboratively with team members and colleagues.

Customer service: Makes decisions with the customer in mind. Takes pride in delivering a high-quality product or service. Investigates service delivery and provides solutions to problems

Negotiating: Communicates detailed information clearly, both written and oral.

Planning and Organizing: Plans activities thoroughly for self / others. Makes best use of all available resources.

Interpersonal Skills: Listens attentively to peoples’ ideas and concerns Responds to others’ verbalized concerns and feelings Asks questions to clarify others’ concerns and feelings

Job Type: Full-time

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